SQL AI Easy Scan
SQL AI EasyScan helps accountants and businesses eliminate manual data entry by instantly converting receipts bills and documents into ready to use accounting entries.
What Is SQL AI EasyScan?
SQL AI EasyScan is an AI powered OCR tool that converts handwritten and digital documents into structured accounting entries within seconds, delivering faster, more accurate, and fully automated data processing for modern businesses across industries.
AI Powered
Advanced AI reads printed, handwritten and digital documents accurately. Key details like supplier, date, amount, tax and description are automatically extracted for accounting use.
Accounting Ready Intelligence
SQL AI EasyScan understands accounting context not just text. It detects document types assigns the correct entry category and opens the matching accounting screen instantly.
Instant Processing
Documents are converted into structured accounting data within seconds. No more hours spent on manual key in review faster and complete more work in less time.
OCR
Documents are encrypted and securely stored for audit and compliance. EasyScan scales easily from small businesses to large teams as your workload grows.
How SQL AI EasyScan Works
Step 1: Snap or Upload
Snap via WhatsApp:
Take a photo and send it to your registered WhatsApp number. Once you see the green tick, your document is securely delivered to SQL Account.
Upload directly:
Documents can also be uploaded directly into SQL AI Easy Scan for a fast and simple submission process.
Step 2: AI Does Everything
Automatic scanning:
AI scans each document, assigns the correct category and account code, and identifies the type such as Sales Invoice, Purchase Invoice, or Payment Voucher in seconds.
Smart processing:
With one click, SQL opens the matching screen and automatically fills all data accurately.
Step 3: Review & Confirm
Instant preview:
All extracted receipt details including merchant name, date, receipt number, line items, taxes, totals, and payment method are displayed instantly in a clear, structured summary for quick review and confirmation in SQL Account system.
Final confirmation:
Once confirmed, the system completes the entry automatically, eliminating manual keying and repetition.
Core Functions Of SQL Al Easy Scan
Intelligent Data Extraction
Automatically extracts supplier name, receipt number, date, description, amount, tax, and more
Recognizes handwritten documents, receipts, and electronic PDF files
High recognition accuracy powered by advanced AI OCR
Smart Document Processing
Automatically detects document types (Invoice, Receipt, Voucher, etc.)
Intelligently categorizes expenses and assigns correct accounting codes
Learns your preferences and remembers them for future scans
Detail View or Single
Capture item details individually or merge them into one clean line via the toggle. Switching between views allows for flexible presentation based on your required level of detail
Combine Multiple Files
Easily handle multiple receipts for a single entry. AI groups selected files and combines them into one transaction, letting you choose between a merged or detailed view for better control.
Smart Accounting Categories
Create custom categories to enhance precision in account coding. These categories guide the AI to automatically assign the most suitable account for every processed document.
AI That Learns Your Habits
The system studies your previous patterns and applies that logic to future scans. This ensures consistent classification and significantly reduces the need for manual adjustments.
Duplicate Protection For Sale Posting
The engine detects repeated documents before posting and issues a warning. This safeguard prevents double entries, helping you maintain clean and accurate accounting records.
Instant Review with Custom Layouts
Recall and review posted transactions immediately inside the app. Multiple interface layouts are supported, allowing the display to adapt smoothly to your preferred working style.
Deleted Document Detection
Instantly identify and restore deleted transactions without losing extracted data. This ensures processing continuity even if accidental deletions occur during your workflow.
Audit Ready Record Keeping
All documents are stored securely in the SQL database with complete audit evidence. This structured storage keeps records organized and strictly ready for compliance checks.
Document Type Detection
The system identifies document types during upload and matches the correct entry format. This recognition maintains a familiar workflow and ensures smooth processing.
Benefit Of AI EasyScan
Automated Data Entry
Eliminates or significantly reduces the need for manual data entry from physical documents such as invoices, receipts, and bills.
No More Missing Documents
All files are securely stored in the database and kept audit ready, ensuring there is no concern about lost or misplaced documents.
AI Auto Extracts and Fills In Data Instantly
AI extracts information and completes all required fields within seconds, increasing accuracy and reducing manual entry errors
Maintain Complete Audit Trails
Remote staff send receipts and accountants receive documents via WhatsApp for faster and more efficient account management.
Who Benefits From AI Easy Scan
Accounting Firms
Automate repetitive data entry, improve accuracy, and accelerate client reporting with AI-powered processing.
SMEs Enterprises
Support business growth with automation that handles rising document volumes without adding manpower.
Accounts Department
Process receipts, invoices, and billing documents instantly to maintain smooth monthly closing cycles.
High-Volume Businesses
Manage large batches of documents quickly and accurately, minimizing errors and speeding up operations.
Cost-Conscious Companies
Reduce manual workload, cut operational costs, and boost overall efficiency through automation.
Handwritten Bill Users
Convert handwritten bills and notes into clean digital data effortlessly with advanced AI recognition.